Privacy Policy

This site uses no tracking cookies and no advertising pixels. Analytics are handled by a self-hosted, cookieless instance of Umami, no personal data is collected or shared for advertising purposes. The one exception: signing in to the Crosspost app sets a single strictly necessary sign-in cookie, covered by the Crosspost privacy policy.

Who we are

Gainly is a sole proprietor consultancy operated by Kurt Annall, based in South Africa. The practice provides business automation, systems integration, and custom platform development services to clients in South Africa and internationally. This policy covers gainly.co.za and applies to visitors from all jurisdictions, including the European Union (GDPR) and South Africa (POPIA). Gainly also operates Crosspost, a paid product with its own privacy policy covering the data it processes.

Privacy enquiries: kurt@gainly.co.za

What information is collected

Contact form submissions. When you use the contact form, the following fields are collected: your name, email address, business name (optional), your message, and how you found Gainly (optional). This goes directly into HubSpot and triggers a confirmation email via Resend.

Discovery call bookings.If you book a call via Cal.com, Cal.com collects your name, email address, and anything you enter in the booking form (company name, what you'd like to discuss). That information is also synced to HubSpot so the context is in one place before the call.

Server request logs. Vercel, which hosts this site, processes standard web server data including IP addresses, browser type, pages requested, and timestamps. This is infrastructure-level data, Gainly does not access or store it separately. Vercel retains these logs for up to 30 days.

Analytics. Page views and interactions are recorded by a self-hosted instance of Umami Analytics. Umami is cookieless, it does not set any cookies, does not collect personally identifiable information, and does not track you across other sites. The data is fully anonymised and aggregated.

Referral links

A small number of links in the guides are referral links. They redirect through gainly.co.za/go/ before forwarding you to the destination, and if you sign up through one we may earn a commission from the provider at no additional cost to you.

Where a guide contains a referral link, it says so on that page, next to the link. A guide with no such notice contains no referral links. We do not carry a blanket notice across every guide, because declaring a commercial interest we do not have would be inaccurate.

Commissions do not influence which tools we recommend. Only tools we have used directly or evaluated thoroughly appear in the guides at all. Following a referral link may result in third-party cookies being set on the destination site under that provider's own privacy policy, which we do not control.

Why it's collected

Contact and booking information is collected for one purpose: to have a useful conversation about a potential engagement. Specifically:

• To respond to your enquiry
• To prepare for and follow up on a discovery call
• To maintain a record of communications if we work together
• To send the auto-reply confirmation when you submit the contact form

Who your information is shared with

No information is sold or shared for advertising. The following services process your data as part of operating this site:

How long data is kept

Contact and booking records are kept in HubSpot for up to two years from the date of last contact, or for the duration of any active business relationship. If you request deletion, records will be removed within 30 days.

Email logsin Resend are retained according to Resend's standard retention schedule. They are not accessed after delivery confirmation except to investigate a reported delivery issue.

Server logs are handled by Vercel and retained for up to 30 days per their infrastructure policy.

Analytics data collected by Umami is anonymised and cannot be linked to an individual. It is retained indefinitely for site performance analysis.

Your rights under GDPR (EU residents)

If you are located in the European Union or European Economic Area, the General Data Protection Regulation (GDPR) applies to the processing of your personal data. You have the right to:

• Access the personal data held about you (Article 15)
• Correct inaccurate personal data (Article 16)
• Request erasure of your personal data (Article 17)
• Restrict processing in certain circumstances (Article 18)
• Data portability, receive your data in a structured format (Article 20)
• Object to processing based on legitimate interests (Article 21)

Contact form data is processed on the basis of legitimate interest (you submitted the form to make an enquiry; processing is necessary to respond). Umami analytics do not process personal data and therefore fall outside GDPR scope.

To exercise any of these rights, email kurt@gainly.co.za. Requests will be responded to within 30 days. If you are unsatisfied with the response, you have the right to lodge a complaint with your local supervisory authority.

Your rights under POPIA (South African residents)

Under the Protection of Personal Information Act (POPIA), you have the right to:

• Know what personal information is held about you
• Request access to your personal information
• Request correction of inaccurate information
• Request deletion of your personal information
• Object to the processing of your personal information

To exercise any of these rights, email kurt@gainly.co.za with your request. Requests are responded to within 30 days.

Changes to this policy

This policy may be updated from time to time. The date at the top of this page reflects the most recent revision. If the changes are material, an updated notice will appear here.